About The New York Academy of Medicine:

The New York Academy of Medicine is a leading voice for innovation in public health. Throughout our 176-year history, we have uniquely championed changes to the systems that perpetuate health inequities and that keep all communities from achieving good health. Today, this work includes innovative research, programs, and policy initiatives that distinctively value community input for maximum impact. Combined with our trusted public programming, historic library, and with the support of our esteemed Fellows and Members, NYAM’s legacy as a public health leader moves boldly forward.

Position Summary/Overview:

The Administrative Assistant directly supports the Office of the President and Senior Vice Presidents, and the Director of the Fellows program.  The position requires an innovative, well-organized individual with excellent communication, writing, and customer service skills, an ability to manage multiple projects and deadlines, attention to detail, a professional attitude, and the ability to maintain strict confidentiality. The position, reporting to the Executive Coordinator, provides basic administrative support and performs several key functions:

• Maintain calendar by planning and scheduling meetings and travel
• Assist with correspondence, record keeping, expense reports, and special projects as required
• Serve as a welcoming, helpful point of contact for all constituencies, anticipating and identifying ways to support the President’s Office and the efforts of all teams at NYAM
• Provide support for presentations and meetings related to the office of the President
• Provide administrative support to President’s direct reports to maintain and improve workflow efficiency
• Other duties as assigned

Qualifications:

• A proactive, engaged, flexible, and collaborative approach to work and a genuine interest in the mission of the organization, including a commitment to NYAM’s work in the area of equity and inclusion
• Ability to prioritize workflow and self-identify appropriate deadlines
• High degree of care and accuracy
• Ability to work independently and as part of a team
• Proficiency in Microsoft Office Suite
• A high degree of discretion and confidentiality
• Experience with Salesforce
• Ability to staff evening events as needed

Work Environment:

There is a COVID-19 vaccine mandate in place at NYAM.  Currently, staff is working in a hybrid situation due to the COVID-19 pandemic, however, this part-time position is expected to become primarily on site as restrictions ease.

Please submit resume and cover letter for consideration.

The New York Academy of Medicine is an Affirmative Action/Equal Opportunity Employer