Assistant Bookkeeper

Union Settlement


Position:  Assistant Bookkeeper

Department: Early Childhood Education

Reports to:   Educational/Site Director

Hours:   Full-Time



·  Compute both regular and substitute staff payrolls.

·  Collect parent fees and generate fee collection reports. Checks receipts and totals against actual cash collected. Report arrears on fees to Educational/Site Director weekly.

· Receive and greet all staff, families and guests at the center, ensuring that all guests and consultants sign into appropriate logs.

·  Answer and direct all incoming phone calls for the center; take and relay messages when appropriate.

·   Collect time sheets and prepare for the approval by Educational/Site Director. Submit time sheets to payroll after approval by Educational/Site Director.

·  Manage petty cash accounts.

·  Prepare child care center’s USDA reports.

·  Assist Educational/Site Director in maintaining all personnel records, which includes employee time and leave records.

·  Prepare all reports for the funding source.

·  Maintain children’s attendance records.

·  Maintain child care center’s files, and type reports and memos.

·  Maintain confidentiality in regards to all reports and files, including employee personnel files and children’s enrollment files.

·  Submit fees and receipts to Finance Department weekly.

·   Prepare children’s attendance reports.

·    Additional duties as assigned by the Educational/Site Director, the Assistant Director of Early Childhood Education, or the Director of Early Childhood Education.



·   High School Diploma or HSE and two years bookkeeping experience; Associate’s Degree or higher in accounting or successful completion of bookkeeping or accounting course preferred.

·  Demonstrated experience in payroll, invoice, billing or other bookkeeping positions preferred.

·  Ability to pass agency and funding source bookkeeping exams.

·  Demonstrated computer proficiency, especially in Microsoft Word and Excel.

·  Successful Department of Investigation and State Central Registry clearances required.

·  A dedicated work ethic.

·  Excellent organizational ability and interpersonal skills.

·  Good computer skills and writing ability.

·   Demonstrated ability to perform multiple tasks effectively in a fast-paced, challenging, and constantly changing environment.

·   A strong desire to help improve the lives of the residents in the East Harlem community.

·  Bilingual (English/Spanish) a plus.


To Apply:

Please send Cover Letter, Resume, Salary Requirements, Writing Samples, and References

Please indicate Assistant Bookkeeper in subject of e-mail.

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